The Office Administrator will be responsible for, but not limited to:

• Overseeing the day-to-day activities of the TMACC office as the main point of contact.

• Managing office efficiency by maintaining the appearance of common areas, organizing office operations and procedures, managing correspondence, managing filing systems, reviewing and approving supplies and equipment requisitions.

• Preparing and managing monthly grant invoicing and reporting required by grants or contracts.

• Managing the CRM database.

• Managing of memberships, sponsorships and advertising including the invoicing and communications.

• Directing administrative supports as needed, including the management of time sheets for payroll and grant reporting, scheduling appointments, meetings, and events, booking travel, and mailing and shipping packages.

• Booking and managing off-site activities like educational programs, membership meetings, special events and conferences.

• Managing communications with Board of Director including minutes preparation.

• Managing office supply, equipment, and facility management vendors.

• Typing letters, proposals, reports, minutes, notes, and forms from written drafts, dictation and/or outlines by Executive Director and Managers – proofreading and often exercising individual judgment to ensure correct format, spelling and punctuation.

• Assisting in managing project-related documentation, including grant submittals.

• Performing any other duties that may be requested and able to work pre-approved overtime when needed.